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Having an impressive office


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Having an impressive office

When clients come to our office, they need to be impressed. Working in our industry includes a lot of emphasis on appearance and image, so our office needs to be a reflection of the impeccable focus we have on our work. We have a great cleaning crew who goes the extra mile and makes sure that every surface is sparkling and looks showroom condition after they have come through. It can be challenging to find a great cleaning crew through, so I've started a blog to share my tips with other small business owners who need to have a spotless office.

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5 Tips to Make the Most from Your Office Cleaning Services

Office cleaning services are available for most office cleaning duties, from daily floor and surface cleaning to periodic thorough cleaning tasks depending on your needs. If you're getting a commercial cleaner to handle your office cleaning, you should first settle on exactly what you want done and how much it costs. You can begin by looking through the pre-set packages offered and add custom requests as you need them. Then, your working relationship can be made more beneficial by following these tips:

1. Get your work contract in order

Your work contract should be as detailed as possible. List down every task to be performed, the schedule and the number of rooms to be cleaned. This is useful for managing expectations: you know what should be done today and can easily check whether or not it was done.

Be ready to pay for the kind of services you require. Don't expect thorough office cleaning if you're getting one two-hour session once a week. In addition, list terms for special/ad hoc cleaning needs e.g. cleaning after an event or party. Strict adherence to the terms of the contract will help to avoid many misunderstandings during the contract period.

2. Choose cleaning times

It is best to have the cleaners come in early in the morning, over lunch hour or late evenings and weekends when there are no/few employees to interfere with their work. This helps them to clean faster and more efficiently without disturbance from people moving around.

3. Confirm workers' insurance

Ensure that the company has an up-to-date public liability insurance and workers' compensation program, so that you are not liable if they are injured in your workplace. You should also request police clearance certification for staff members assigned to you to ensure they are upstanding citizens. Workers should come for duty with appropriate uniforms and ID badges with their photographs.

4. Get workers on rotation

It is a good idea to have workers assigned on rotation, particularly if your work involves sensitive information. This reduces chances of workers from being around long enough to form alliances/collude with insiders/outsiders to steal or perpetrate other crimes in your office. In these cases, ask the company to furnish your security team with the names of workers assigned in a period e.g. per week or month. This prevents unauthorized personnel from coming in under the guise of being cleaning staff.

5. Train your staff

Cleaning is much easier when the cleaners don't have to work through sheafs of paper and other paraphernalia left lying around by workers. You can institute a clear workspace policy: workers must keep their workspaces tidy to make cleaning easier. Valuable files should be locked up as needed. In addition, train employees to take care of their workspaces once cleaned, reducing the number of times you need cleaners to come in. For instance, you can tell them to wash dishes in the kitchen once done with tea/coffee/lunch so that the cleaner can concentrate on more important thorough-cleaning tasks they can't do.

For more information, contact companies like Comclean Australia Pty Ltd.